Glossary of Terms & Acronyms

GEOBUSINESS

Geosciences Business Services

Adloc

Administrative Location — account used by BPP to designate an employee’s hiring department

AggieBuy

Internet-based system used by Texas A&M departments to order and pay for supplies and services (contract expires 12/31/15, use BAM from now on)

ALWP

Administrative Leave with Pay — non-monetary reward given to recognize outstanding performance that consistently exceeds expected or required productivity or exceptional contributions by employees performing special

projects of significant importance

BAM

Internet-based system used by Texas A&M departments to order and pay for supplies and services

BPP

Budget/Payroll/Personnel — a centralized administrative system through which personnel operating budgets are created and maintained

Canopy

System that provides web-based functions for FAMIS and BPP

CIS

Computing and Information Services

CISI

Cultural Insurance Services International

Compass

Texas A&M’s web-based student information system and includes the Howdy web portal

Concur

Module used by employees of The Texas A&M University System for all aspects of travel — authorization, booking, and expenses

CTP

Corporate Travel Planners

DBA

Department Business Administrator – Lead business person in your respective department.

DBR

Departmental Budget Request — automated process of fund transfer from one account to another following embedded business rules

DCR

Departmental Correction Request — web-based module that allows users to initiate corrections to the account number or object class codes for transactions already processed

DCS

Departmental Cover Sheet — form used by GEOSAP for departments to request and approve a transaction

Departmental Liaison

Individual in a unit served by GEOBUSINESS identified as the primary contact for GEOBUSINESS

EOD

Employee Organizational Development — the vendor for most human resource courses offered by Texas A&M

FAID

Office of Scholarships and Financial Aid

FAMIS

Financial Accounting Management Information System — electronic accounting system used by The Texas A&M University System

FLSA

Fair Labor Standards Act — the federal law that established a common 40-hour work week for employees and dictates the circumstances under which an employee may earn overtime

FMLA

Family Medical Leave Act — a federal job protection that allows qualified employees to be absent for up to 12 weeks per fiscal year for a documented medical condition without fear of being terminated

FMO

Financial Management Operations at Texas A&M

GA

Graduate Assistant — may be hired as teaching, research, or non-teaching assistants and work an average of 20 hours per week

GANT

Graduate Assistant, Non-Teaching

GAR

Graduate Assistant, Research

GAT

Graduate Assistant, Teaching

GEOAP

Accounts Payables & Payment Cards team within GEOBUSINESS

GEOFIN

Finance Budgets, Balances, & Reporting team within GEOBUSINESS

GEOPR

Human Resources & Payroll team within GEOBUSINESS

GEOSAS

Scholarship Accounting Services team within GEOBUSINESS

GEOTRAVEL

Travel & International Support team within GEOBUSINESS

HR

Human Resources

HRConnect

Online system to assist employees in monitoring information about their pay, benefits, leave, training, and emergency contact; accessed through Single Sign On

IDT

Interdepartmental Transfer — used by one TAMU account to charge another TAMU account for goods or services (e.g., Mail Services, Rudder Theatre)

IFSS

International Faculty and Scholar Services

iPayments

Web-based application that allows IDTs, accounts receivables, and deposits to be submitted electronically

ISS

International Student Services

IT

Information Technology

LeaveTraq

Online leave program that allows employees to check their leave balances, request leave, or track the status of outstanding leave requests

Marketplace

A ready-made online shopping cart system, hosted entirely by a third party, to process payments received by credit cards

NOV

Notice of Vacancy — online system used to advertise an available position

NSF

Non-Sufficient Funds

ORP

Optional Retirement Program — individualized defined plan in which each participant selects from a variety of investments offered by several companies

PD

Position Description

PI

Principal Investigator — individual whose name is on the contract/grant account

PIN

Position Identification Number — five-digit number (preceded by the letter M for Texas A&M budgeted positions) permanently assigned to each position within a department’s budget; if a new budgeted position is created, a new PIN is assigned by the BPP system

RTE

Reduction to Expense — a payment received as reimbursement for an expense that has already been paid

SABR

Study Abroad department

SBS

Student Business Services

SFA

Scholarships and Financial Aid

Sick Leave Pool

Provides a source of additional paid sick leave for employees who have exhausted available sick, vacation and compensatory time as a result of a catastrophic illness or injury

SOFC

Student Organization Finance Center — provides banking and financial services in support of activities and programs of recognized Texas A&M student organizations

SPARTA

Web-based program used by the Office of Scholarships and Financial Aid to select and/or award scholarship recipients

SRS

Sponsored Research Services

SSO

Single Sign On — allows Texas A&M employees to access multiple employment systems using one login

TAMUQ

Texas A&M University at Qatar

TBS

Today’s Business Solutions — vendor used in AggieBuy to order supplies

TimeTraq

Online system of timesheets for hourly employees

TR

Travel Request — required for all employees (including undergraduate and graduate student employees) whose trip will entail leaving the local area, regardless of any costs incurred

TrainTraq

Online system that offers employees training programs and tracks all state- mandated trainings

TRS

Teacher Retirement System — traditional defined state retirement program in which investment risks are generally absorbed by the state

TWAPMTS

Tuition Waiver and Payments form

UB

University Business

UFO

Unit Financial Obligation — allow departments to set aside funds to cover commitments for future activities; these commitments are not contracts or encumbrances, but rather internal designations to fund specific projects or programs

UIN

Universal Identification Number — nine-digit number issued to all Texas A&M affiliates; includes students, staff, faculty, and applicants